Shyam's General Publications

Below is a quick reference for setup:

1. Restart computer, close all background apps (like WhatsApp), and disable all system notifications.

2. Open OBS and Webex; log in and start the meeting.

3. Webex Settings: Under Layout, uncheck "Automatically Hide names" and "Hide windows without videos."

4. Permissions & Security: Lock the meeting 5 minutes early. Under "More Options" disable everything except "Start Video" and "Chat," then under "Participant Privileges" disable all chat options.

5. For Pacer video via Livestream : Post the YouTube live link https://cmqr.in/youtubelive in webex meeting chat window for participants to follow.

6. For Pacer video as Background or using 2nd device : Follow the steps from Host Dashboard. https://webex-usa.chinmayavrindavan.org/dashboard

7. Set your layout to "Grid," close the Participant/Chat windows, and "Unmute All."

8. Host & participant Etiquette: Look into the camera with a visible face, use a backup reference copy of Chapter 15 at eye level, and ensure lip movement is visible while chanting.

New Webex Hosts Setup

Cheat Sheet

For detailed Host setup document : https://tinyurl.com/CGSHostSetup

Softwares to be installed in your Windows / Mac Laptop

Webex - License provided by Chinmaya Mission - to be activated.

https://www.webex.com/downloads.html

OBS - download & install (choose Recording option)

https://obsproject.com/download

How to use Webex:

For attending meetings, just click on the meeting link received and use the desktop Webex App on your computer to attend.

How to use OBS:

Set up 3 sources on OBS in the second bottom panel from the left.

Webex meeting window grid (Display Capture)
Audio Input capture
GMT time & heading text (width-2100, height-100) for the meeting by clicking - https://webex-usa.chinmayavrindavan.org/gmt-clock
Optimize OBS settings (Output and Video) for recording

For the actual recording of the sessions, you need to do the following:

Close all windows except OBS and Webex App
Make sure all participants have video and Audio ON with their faces clearly visible.
All participants should be on a laptop. If they are on a phone (mobile device), they need to keep their phones horizontal so that their full face is visible on the screen.
In your smartphone or mobile device download the Pacer video to screen share to your participants-

https://webex-usa.chinmayavrindavan.org/pacervideo.mp4

Ask all participants to keep their speaker volume at 5% so that they do not get distracted by other chanters and follow with the pacer video.

For any additional information specific to Webex please log into this portal: https://webex-usa.chinmayavrindavan.org/

If you have any questions, please email to CGS-Tech@chinmayavrindavan.org

Event day Host Checklist (For Pacer video via Youtube Live streaming to participants)

Open Detailed Checklist

Turn off all notifications in the laptop, log in to the Webex app, and start your meeting.
Post the CGS provided Youtube Live stream link for Pacer Video in your Webex meeting chat window.
Guide the participants to open chat in Webex meeting and click on it to open the Live stream to follow when chanting starts streaming.
Change your layout on the laptop to grid mode.
Make sure all participant videos are ON and faces are visible in the center of the video.
Check that every participant shows their full name on screen; if not, ask them to update their display name.
Ask everyone to unmute audio and lower speaker volume to avoid distraction.
Lock the meeting and disable Participant privileges under Meeting Options. For chanting #1, lock at 10:10 am EDT / 9:10 am CDT / 7:10 am PDT / 7:40 pm IST.
Open the OBS app (setup ready), start recording just before chanting start time, then minimize OBS.
At chanting start time, host chant along the pacer video via the Youtube live stream in their secondary device for self reference.
After chanting, open OBS, stop recording, and minimize OBS.
Unlock the meeting after chanting #1 so anyone who missed it can join.
For chanting #2, lock at 10:30 am EDT / 9:30 am CDT / 7:30 am PDT / 8:00 pm IST.
Repeat steps 9-11 for chanting #2.
Thank participants and end the Webex meeting.
Upload the OBS recording to the host portal: webex-usa.chinmayavrindavan.org/dashboard/uploads. Deadline: 1:00 pm EST / 12:00 pm CST / 10:00 am PST / 10:30 pm IST.

Event day Host Checklist (For Pacer video as Virtual Background)

Open Detailed Checklist

Turn off all notifications, log in to the Webex app, and start your meeting.
Identify a co-host from your participants.
Guide the co-host through setup.
Ensure your layout is in grid mode.
Make sure all participant videos are on and faces are visible in the center of the video.
Check that every participant shows their full name on screen; if not, ask them to update their display name.
Ask everyone to unmute audio and lower speaker volume to avoid distraction.
Lock the meeting and disable Participant privileges under Meeting Options. For chanting #1, lock at 10:10 am EDT / 9:10 am CDT / 7:10 am PDT / 7:40 pm IST.
Open the OBS app (setup ready), start recording just before chanting start time, then minimize OBS.
At chanting start time, click Stop Video, then immediately Start Video, so the pacer video restarts from the beginning.
After chanting, open OBS, stop recording, and minimize OBS.
Unlock the meeting after chanting #1 so anyone who missed it can join.
For chanting #2, lock at 10:30 am EDT / 9:30 am CDT / 7:30 am PDT / 8:00 pm IST.
Repeat steps 9–11 for chanting #2.
Thank participants and end the Webex meeting.
Upload the OBS recording to the host portal: webex-usa.chinmayavrindavan.org/dashboard/uploads. Deadline: 1:00 pm EST / 12:00 pm CST / 10:00 am PST / 10:30 pm IST.

Webex co-host instructions(For Pacer video as Virtual Background)

Web conference management: host & co-host guide. Follow these steps in Webex so the host and co-host can run the session smoothly.

Open printable PDF

Part 1 — Onboarding a co-host by the host

Identify a co-host— Find a participant who is on a laptop or desktop.
Open the participant list— Click the Participants icon.
Assign the role— Locate the person's name, open the menu (three dots), and choose Make co-host.

Part 2 — Role of co-host: Managing the meeting

On the host's video tile, open the menu (three dots) and select Move host to Stage.
Set the layout to Stack mode.
Turn off Show active speaker on stage.
Turn on Synch my stage for everyone.
After meeting is locked by the host, co-host removes the participants immediately when the lobby notification pops up.

Host Preparation - 10 Minutes

1. Review Essentials

Understand your role as a Webex Host.
Know when to start and stop recording.
Review meeting flow for chanting.
Hosts can access their meeting links directly via the Webex App once assigned, or through the online dashboard.

2. System Check

Test microphone and camera.
Use a headset if possible.
Confirm stable internet connection.

3. Dry Run

Start a test Webex meeting.
Practice mute and unmute controls.
Practice starting a recording.

Support

For technical support on WhatsApp or call:

Goutham Puppala: +1 908 625 6672
Pramod Gadilkar: +1 732 318 5560
Darshan Shah: +1 678 428 4718
Madhu Sringeri: +1 669 254 8653
Arun Ravisankar: +1 267 432 2292
Keshav Iyer: +1 908 625 5846
Venugopal Nagarajan: +1 508 340 2383

Video Grid Size

Set the row and column layout shown in your Webex grid view.

8 x 8

RowsColumns

8 x 8 grid = 64 participants

Grid Size Status: Saved. Default allocation is 25 participants if no grid size is set.

Video Recording File Upload Status

Status: Uploaded

Last upload: 2026-05-02 10-15-14.mp4 • 5/2/2026, 5:45:15 PM

Sairam

quick update on 3 SSE activities:

1. SSE Home Bhajans practice

- Yesterday we had a beautiful session- many new bhajans were taught

- Encourage Parents to bring their kids and take maximum advantage of these practice sessions.

- once per month - 3rd Saturday

-All info is communicated on our

What App group

Weekly email update.

2. We are Fast approaching Eshwarama Day Celebration- May 9th 1- 6pm here

- Our Center is in full swing preparing our kids for their Presentation offering.

Script - Completed

Practice/Rehearsals - 1:30pm went.

This will be a very memorable presentation. I'm excited about it

3. Next Sunday March 29th, Brother Herb will be leading our study circle on Holy Week, Lent and Easter.

He will discuss what Swami says about Lord Christ, last supper, his betrayal, Crucifixion, Death and Resurrection.

And how a practicing Catholic, understand these events in harmony with my belief in Swami and Jesus Christ.

Encourage G4 and G3 Teachers and kids to participate.

Sairam - Swami's Quite

There is only one God, one Goal, one Law, one Truth, one Religion and one Reason"

This quote is one of the core teaching of Bhagwan Sri Sathya Sai Baba, emphasizing the fundamental unity of all religions, humanity, and divinity.

It advocates for education to foster love and remove bigotry, promoting the idea that diverse faiths are merely different paths to one God.

Sairam

Next Sunday March 29th,

Brother Herb will be conducting a study circle on Holy Week, Lent and Easter.

What Swami says about Christ's Crusification, his Death and Resurrection; and

how I, as a practicing Catholic, understand these events in harmony with my belief in Swami and Jesus Christ

-Welcome to Our Esawarama Day - Kick off Meeting

-The Celebration will be here at the Sai Unity Center on Saturday May 9, starting at 1pm

-Esawarama Day celebration is a sub-region event - It includes Boston Sai Center, Chelmsford, Norwood and Northborough

-The Boston SSE presentation will be 40 mins.

-There will be a refreshment/snack break in between the program

-Thank you the parents, our SSE teachers, Students and the

-Easwaramma sub-Committee members (Kanchana, Anusurya, Leela and Ajita) for their commitment, hard work and dedication - to ensure this program becomes a resounding success.

Sister Nadini will tell us a bit more about Mother Easwaramma

So who is Easwaramma and why are we celebrating Easwaramma day?

Easwaramma is the birth mother of Bhagwan Sri Sathya Sai Baba.

Swami was born in a small village called Puttaparthi, which is in the District of Anantapur from the state of Andhra Pradesh, India

Why do celebrate Easwaramma Day?
We Celebrate the Life of Mother Esawarama.

Before it was called Easwaramma Day it was called Children Day! and to commemorate her death anniversary! May 6th 1977

May 9: program

Mother Easwaramma is an example of an ideal mother.
She Performing selfless service for the needy, and singing the glories of God.
Because of her wish:
Swami
- Build School education for the children of Puttaparthi
- Water project provide fresh clean water
- Build a medical facility - to treat the sick .. All for free!!!

Mother Easwaramma promote love, selfless Service and she focused on Children Education
She was compassionate and a kind and caring person
That is why we are celebrate the Life of Mother Esawarama. Easwaramma Day!

So guess what? The SSE Kids are doing something special for Eshwararama day

Sathya Sai Baba's mother, Smt. Easwaramma, passed away on May 6, 1972, in India. She died suddenly at the age of over 80 in Brindavan, Whitefield, while attending a Summer Course. She is honored annually on May 6th, known as Easwaramma Day or Mother's Day.

Death Date: May 6, 1972.
Location: Brindavan (Whitefield, Bangalore), India.
Significance: May 6 is celebrated annually as Easwaramma Day or Children's Day in her honor.
Burial: She was buried at Puttaparthi.

Her passing is commemorated for her role as the "Chosen Mother" of the Avatar, and she is remembered for her, love for children and compassion.

Each student read the following 3 Program Themes and voted on which theme we should be focusing on for Easwaramma Day Presentation:

1. Values: Lives Through Chinna Kathas
2. A Day in Puttaparthi
3. Sai Avatara Yuga Avatara - The Early life of Sathya Sai Baba

- "The Day in Puttaparthi" won.